TECH TALK WITH JOHN RUDY: Printing

                    GETTING BETTER USE OUT OF YOUR PRINTER                     (and Using Less Paper)

printers

Today, people are concerned about the amount of ink used to print large documents because ink costs more than the printer itself.   Here are some tips for saving ink.  (Note that not all of these fonts may be available to you.)

  1.  Avoid printing in color unless you really need color.  See #3 for directions.

2.  Only use BOLD when you need it; it uses a lot more ink

  1. When you print a document, you have the option to print it in DRAFT.  Depending on the operating system/version and your printer,  there are a number of ways to control this.  After you click on Print, go to Printer Properties.  Then go to Paper Quality and click on Draft.   Also click on Black and White, not color.

draft

  1. Not all fonts use the same amount of ink. My favorite font is Arial because it is so clean and easy to read.  But Times New Roman uses 27% less ink.  Calibri and Century Gothic are also good.  Here, in large letters, is a comparison using 24 point type so it is readable:

 

fonts

  1. This article is written in 12 point type (except for the examples above).  I use 12 point because I find it to be readable with my 71 year old eyes, but you might consider 14 point when printing for seniors or 10 point where you want to reduce the number of pages. Just going to 11.5 point saves about 5% of your ink.
  1. When you print, look at the default margin you are using. You have considerable flexibility. For example: 1” on all sides gives you a 6.5” x 9” area (58.5 square inches).  Using a ½” margin gives you a 7.5” by 10” or 75 square inches or 28% more space per page
  1. On occasion you have a document that goes just over a page. There are also options to “shrink to fit” as well as other approaches.
  1. In Word documents, you have the ability to specify whether you want double space, 1.5 space, or single space between lines.  But you can even make it tighter, like .9 space.  Going to “paragraph,” you have this option and can alter it either for the whole document or for portions of it.
  1. I have noticed that when people respond to emails, they retain the whole previous string. In most cases, that can/should be deleted. This is particularly important if you only want to print the beginning.
  2. Be careful to print only the pages you want.  The other day, I needed to print the confirmation of theatre tickets I had bought. Without thinking, I printed the whole thing; three pages.  But I really only needed the beginning.  It is a good idea to print only those pages you want.  A similar thing happened when I printed a journal paper.  The first 4 pages were the bibliography.

Taking just a little more time to select your printer options with a bit more care can save ink (and money!) in the long run.

BOLLI Tech Talker John Rudy
BOLLI Tech Talker John Rudy

John, a long time computer expert and guide, provides his helpful hints in this monthly BOLLI Matters feature.  In the comment box below, provide questions on this item  or any other computer/tech topic that you’d like to know more about in future Tech Talk articles.

john.rudy@alum.mit.edu (781-861-0402)

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