Using filters in Gmail

Gmail’s filters allow you to manage what happens to new email messages that are sent to you. You can set up a filter so that certain messages bypass your inbox entirely, or a filter to star certain messages. Here are some examples of things you could do with filters:

  • label messages that include a particular word or phrase
  • archive messages that get sent to a list (you’ll always be able to read these later!)
  • delete messages that include a particular word or phrase
  • star messages from your boss
  • forward particular messages to a colleague
  • make sure certain messages don’t get sent to spam

Want to filter some of your mail? Check out Google’s directions for how to use filters.

American Jewish Newspapers

Brandeis has recently acquired online access to four historical American Jewish Newspapers

  • The American Hebrew & Jewish Messenger (1857-1922) Published weekly in New York City this newspaper covers Jewish news from around the world.
  • The Jewish Advocate (1905-1990) Published weekly in Boston is a primary source of information about the activities of American Jews.
  • The American Israelite (1954-2000) The longest,-running American English language Jewish newspaper still published.  Among its goals was to spread the ideals of Reform Judaism.
  • The Jewish Exponent (1887-1990) Published in Philadelphia, this contains news about Israel, Jews around the world, and American Jews

To locate articles published after 1990, in The Jewish Advocate, The American Israelite and The Jewish Exponent, you can use the database Ethnic Newswatch. For Israeli news in English you can use the database The Jerusalem Post. We also own many other Jewish newspapers on microfilm in a variety of languages, including, English, Hebrew, Yiddish, Polish, Russian, German, French and Czech.  For more information about Jewish newspapers, please contact Jim Rosenbloom, Judaica Librarian.

submitted by Jim Rosenbloom and Katy Collins

 

Security vulnerability update (Heartbleed)

On Tuesday, April 8, a significant vulnerability was announced in one of the core technologies that secure web-based communications. This vulnerability could permit someone to obtain information from ‘secure’ web sites and systems without logging in. As a result, we strongly recommend that anyone responsible for the maintenance of a computer system take the necessary steps to patch the system, including replacing vulnerable SSL certificates. (Most community members are not responsible for the maintenance of a computer system and will not have to do these things.)

We also recommend that all Brandeis community members change their Brandeis password at https://identity.brandeis.edu/. Please note that we have no evidence that Brandeis passwords were compromised. The broad and encompassing nature of this vulnerability, however, suggests we make this cautionary recommendation.

In response to the discovered vulnerability, LTS has patched a number of services, and in some cases, this has required a system reboot or service restart. We apologize for any inconvenience this has created, but it is absolutely necessary, given the foundational nature of the vulnerable software. We will continue to inspect Brandeis services and work with service providers to expedite patching those systems.

We also recommend that you change important personal passwords. This webpage describes which popular sites were affected:
http://www.cnet.com/news/which-sites-have-patched-the-heartbleed-bug/

For additional information, visit:
http://www.washingtonpost.com/news/morning-mix/wp/2014/04/09/major-bug-called-heartbleed-exposes-data-across-the-internet/

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“Breathe Out, Get In” Initiative

LTS is pleased to announce the culmination of the Breathe Out, Get In Initiative, a multi-year, cross-disciplinary project designed to reduce the “password rage” currently experienced to some degree by the Brandeis community.

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A six-pack of Breathe In fobs will cost about $7

LTS-conducted focus groups in spring 2010 suggested that frustration related to remembering increasingly complex passwords and passphrases accounted for 2% of campus angst.

“Everyone seems annoyed by password systems that require you to use upper and lowercase letters and numbers. But they are particularly frustrated when they have to produce non-alpha-numeric characters, which seem unnatural,” explains LTS staff member David Wedaman. “So we’re doing away with all that stuff.”

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Windows XP End of Life Information

Good people,

I wanted to send a short note about the looming deadline for Microsoft to stop supporting Windows XP – that deadline is April 8th. As of that date, it will become a significant risk to the University network, systems, and thus operation, for any computer running XP to remain on the network. While it’s quite possible that the deadline will come and go w/out any sort of crisis, it’s also just as likely that there will be a concerted, broad, malicious attack on computers running XP.

We’ve put several pages about the XP retirement on the LTS website. Most of this information will only be relevant for personally owned equipment – we believe that by or shortly after the deadline most University owned equipment running XP will be upgraded to Windows 7 or 8. We are encouraging faculty and staff to check with their IT support provider for guidance on migrating off of XP. Please feel free to point anyone you support to the informational page at:

http://lts.brandeis.edu/techhelp/security/xp-end-of-support.html

One item to carefully note – while we are not planning on blocking XP computers from the network (which is a tactic many schools are doing), we are prepared to do so should there be a large scale attack on XP. Doing so will be necessary to protect to the operation of the University. Further, if any computer running XP is removed from the network because it has become compromised by a virus or other piece of malware, it will not be permitted
back on the network until updated.

If you have any questions, feel free to send them along – there is an FAQ linked off of the xp-end-of-support page listed above.

Many thanks
MC

—————–

Michael Corn
Deputy CIO
Library and Technology Services
Brandeis University
@MichaelAlanCorn

Brandeis joins international Edible Book Festival

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The Edible Book Festival

Beginning in 2000, libraries around the world have celebrated the birthday of Jean-Anthelme Brillat-Savarin by participating in the Edible Book Festival, in which one eats someone else’s words. This year, the Brandeis University Library invites you to participate too, on April 11th in the Goldfarb Library.

To enter, you need to submit this online form by April 9th, telling us your name, the title and author (or type) of book that you’re serving and, if you are recreating cover art, a link to an image of the original.   All edible books must be “bookish” through the integration of text, literary inspiration or, quite simply, form factor.  Entries might, for example,

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Sigmund Freud, On Narcissism

  • have the shape of a book (or scroll, tablet, book-on-tape, etc)
  • pun on the title
  • recreate cover art
  • visually represent a written scene or illustration in a book

Entries should be delivered to the Rapaporte Treasure Hall in the Main Library between 8:30 AM and 10 AM on Friday, April 11th.  The Library will provide the necessary tools to deconstruct your book (knives, forks, plates).  From 10 AM to 1 PM, entries will be available for examination by the public and for judging.  From 1 PM to 4 PM, the judges deliberate and the public ruminates (literally).  Winners will be announced at 2 PM.  By way of inspiration, here are some entries from other Festivals in previous years; we hope to see your inspired creation on April 11th.

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Life of Pi

webedible93

To Grill a Mockingbird

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Remembrance of Things Pasta

JuliaKennerClockworkOrange

Clockwork Orange

Logins, LATTE, and Open Courses

Your Brandeis account affords you a personalized online experience — whether you want to read your email, engage in online courses, have a Brandeis blog or much more. This blog post hopes to clarify the benefits of why community members all have an account and why we restrict services with it, such as LATTE (the learning management system).

How do you know it’s really me?

Your Brandeis login lets you access a variety of resources with one username and password. In the offline world, you show an ID card (license, passport, student ID, etc.) that proves you are you. How do we know it’s you online?

Your unique username ensures that we know who you are across all Brandeis systems. That means we don’t need to ask for your personal information when you login to something new. This concept ensures security standards and simplifies your online experience.

Before you get to create your Brandeis account, your identity is verified. For staff/faculty you need to give personal information to Human Resources which gets entered into BUSS. For students you need to supply information which goes into sage. People without an official affiliation with the University in BUSS or sage need to be “sponsored” by someone who is officially affiliated with the University and can vouch for their identity.

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New web store offers Brandeis free and discounted software

Library & Technology Services negotiates campus-wide site licenses that provide free or discounted access to an extensive catalog of commonly used software.  This effort reduces cost to departments, labs, faculty, staff, and students. Until recently, our site-licensed software was not very easy to browse and order, but that’s changing with the new Brandeis Software Web Store, at http://brandeis.onthehub.com/ . Some software is available for direct download from http://go.brandeis.edu/software as well.

Brandeis faculty and staff now have free access to Adobe Acrobat Professional and Adobe Creative Cloud (for use on University-owned computers but not personally owned computers). Creative Cloud products include Photoshop, Illustrator, InDesign, and other popular products from Adobe’s suite of creativity apps.  In addition to Adobe products, our software catalog also includes academic titles such as Atlas.ti, Endnote, Matlab, and SPSS. See http://go.brandeis.edu/software for a full list of the available titles, and how to get them.

Open Access Funding Available

Are you thinking about writing an article or have one ready to publish?   Consider publishing in an Open Access Journal.  “Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder.” – Dr. Peter Suber (for his biography, see: bit.ly/petersuber) Disseminate your research results and make it freely available to all.

LTS has made funds available to support and promote Open Access publishing at Brandeis University. We will cover the costs associated with author processing fees that Open Access publishers often require. The Spring deadline for submission to these funds is April 15th, 2014.   Please see the Scholarly Communications Open Access Fund Guidelines for more information or contact Sherry Keen, Associate University Librarian for Collections at keen@brandeis.edu or X64642.

Social Explorer: A New Social Science Research Tool

Big Data. Online mapping. Data Visualization. These innovations are pushing the boundaries of social science research and providing us with exciting new possibilities for engaging with data.

However, with these new innovations come new tech skills, and some researchers may feel a bit intimidated. LTS recently subscribed to Social Explorer, an easy-to-use mapping and visualization tool for census and demographic data.

Social Explorer is ideal for the novice social science scholar. It provides access to a range of useful data sets, including the U.S. Census from 1790-2010, the American Community Survey, the Religious Congregations and Membership Survey, carbon emissions data from the Vulcan Project, and more.

With these data sets, you can plot different variables in maps and tables. The mapping feature can narrow all the way down to the neighborhood level or give you a representation of the entire United States. Images can be exported into other programs, such as Google Earth, for further analysis.

Students in programs as diverse as History, Sociology, and HSSP are already using Social Explorer in their coursework. Contact Gina Bastone or Deb Sarlin for more information on how you can use it!

This map presents the unemployment rate in Waltham for civilians over the age of 16, according to 2010 Census data. This image was generated using Social Explorer, LTS’s new social science visualization tool.

This map presents the unemployment rate in Waltham for civilians over the age of 16, according to 2010 Census data. This image was generated using Social Explorer, LTS’s new social science visualization tool.