2014 Reunion + the University Archives

Brandeis graduating classes that end in 4s and 9s were this year’s reunion attendees, and many stopped in to see University Archives staff who set up on the 3rd floor of Shapiro to greet them and share stories.

We interviewed Isaac and Jeanette Goodman from the class of 1954, and they spoke about the early years of Brandeis football, how muddy the campus was, parietal rules for girls, advocating for the three chapels, and much more. The video can be seen here.

Several alumni played our “Stump the Archivist” game and asked the following questions:

Question: What famous Broadway designer taught at Brandeis in 1970s?
Answer: Howard Bay.
From: Christine Cornelius, MFA 1978, who came to Brandeis to study with Bay.

Question: Who sang barefoot at Brandeis in 1961?
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New A-Z e-Journals list and link resolver

Starting on June 24th you will notice a new A-Z e-Journals list. The current A-Z eJournals list will be retired on that same date. One benefit of the new A-Z eJournals list is that it is integrated with OneSearch.






As part of this change you will see our new link resolver when searching in one of our subscribed databases or within Google Scholar. The familiar Get_It_14 button will still help you link from an article citation in a database to the full text article when possible. It will also provide you with a form to request an article through Interlibrary Loan when we do not have the full text article.

For more information or questions, please contact e-resources@brandeis.edu

Leading Open Access Publisher Sets New Requirements for Public Access to Data

The scope of open access publishing continues to evolve to encompass more aspects of research, such as research data. In March 2014, one of the largest open access publishers, the Public Library of Science (PLOS), implemented a new data policy that affects Brandeis researchers interested in publishing a research article in a PLOS journal. As of March 3, 2014, any manuscript submitted to a PLOS open access journal must include a data availability statement that describes compliance with PLOS’s new policy. This statement, which explains how and where the authors intend to make their data freely available to the public, will be published along with the accepted research article. Authors can deposit their data sets into a public repository, attach them as supplementary files or include them in the manuscript itself, unless there are ethical or legal reasons why the data sets should not be made public.

PLOS believes that data availability and effective data sharing practices can help increase the transparency and impact of the original research by encouraging researchers to use publicly-available data to reproduce experiments; validate, analyze, and reinterpret results (PLOS, 2014). Furthermore, recent scholarship has shown that open data sharing practices can lead to an increase in citation counts and help authors reach a broader audience.

If you are interested in submitting a manuscript to a PLOS journal or another open access publication, Brandeis University LTS has a fund to assist the Brandeis community with author fees. Our Open Access Fund will pay 100% of Brandeis researchers’ author fees (up to $3,000 per manuscript) in eligible open access journals and books, as long as no alternate funding source is available.

If you have questions about our open access fund, please contact Sherry Keen. For help identifying an appropriate public repository for depositing your data sets, please contact your subject liaison.

For more information:

Web Content Management System Enhancements

The Web Team, the five-person group of staff members from the Office of Communications and Library and Technology Services, is pleased to announce a major upgrade of Cascade Server, the university’s content management system. The content management system, or CMS, is a Web-based application that provides a central place for website creation and editing. It has many technical benefits and provides a WYSIWYG (what-you-see-is-what-you-get) editing interface.

During the recent downtime on April 16th, we upgraded the CMS from version 7.2.2 to version 7.8.4. The upgrade introduced several positive changes to the CMS.

What’s new and will matter to you?

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BlueJeans webconferencing service now available

We are pleased to announce the general availability of BlueJeans, a web conferencing service that allows up to 25 participants to engage in online meetings by simply using a web browser, mobile device, telephone, as well as other options.
This service will enable members of the community to easily hold virtual meetings, including collaboration efforts, presentations from speakers in off-campus locations, course lectures by Brandeis faculty who are away from campus, and more.
BlueJeans facilitates communications in situations where it is simply impossible to get everyone in the same physical space.
To learn more about BlueJeans and obtain your own virtual meeting room, please visit go.brandeis.edu/webconferencing.

Using filters in Gmail

Gmail’s filters allow you to manage what happens to new email messages that are sent to you. You can set up a filter so that certain messages bypass your inbox entirely, or a filter to star certain messages. Here are some examples of things you could do with filters:

  • label messages that include a particular word or phrase
  • archive messages that get sent to a list (you’ll always be able to read these later!)
  • delete messages that include a particular word or phrase
  • star messages from your boss
  • forward particular messages to a colleague
  • make sure certain messages don’t get sent to spam

Want to filter some of your mail? Check out Google’s directions for how to use filters.

American Jewish Newspapers

Brandeis has recently acquired online access to four historical American Jewish Newspapers

  • The American Hebrew & Jewish Messenger (1857-1922) Published weekly in New York City this newspaper covers Jewish news from around the world.
  • The Jewish Advocate (1905-1990) Published weekly in Boston is a primary source of information about the activities of American Jews.
  • The American Israelite (1954-2000) The longest,-running American English language Jewish newspaper still published.  Among its goals was to spread the ideals of Reform Judaism.
  • The Jewish Exponent (1887-1990) Published in Philadelphia, this contains news about Israel, Jews around the world, and American Jews

To locate articles published after 1990, in The Jewish Advocate, The American Israelite and The Jewish Exponent, you can use the database Ethnic Newswatch. For Israeli news in English you can use the database The Jerusalem Post. We also own many other Jewish newspapers on microfilm in a variety of languages, including, English, Hebrew, Yiddish, Polish, Russian, German, French and Czech.  For more information about Jewish newspapers, please contact Jim Rosenbloom, Judaica Librarian.

submitted by Jim Rosenbloom and Katy Collins


Security vulnerability update (Heartbleed)

On Tuesday, April 8, a significant vulnerability was announced in one of the core technologies that secure web-based communications. This vulnerability could permit someone to obtain information from ‘secure’ web sites and systems without logging in. As a result, we strongly recommend that anyone responsible for the maintenance of a computer system take the necessary steps to patch the system, including replacing vulnerable SSL certificates. (Most community members are not responsible for the maintenance of a computer system and will not have to do these things.)

We also recommend that all Brandeis community members change their Brandeis password at https://identity.brandeis.edu/. Please note that we have no evidence that Brandeis passwords were compromised. The broad and encompassing nature of this vulnerability, however, suggests we make this cautionary recommendation.

In response to the discovered vulnerability, LTS has patched a number of services, and in some cases, this has required a system reboot or service restart. We apologize for any inconvenience this has created, but it is absolutely necessary, given the foundational nature of the vulnerable software. We will continue to inspect Brandeis services and work with service providers to expedite patching those systems.

We also recommend that you change important personal passwords. This webpage describes which popular sites were affected:

For additional information, visit:

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“Breathe Out, Get In” Initiative

LTS is pleased to announce the culmination of the Breathe Out, Get In Initiative, a multi-year, cross-disciplinary project designed to reduce the “password rage” currently experienced to some degree by the Brandeis community.


A six-pack of Breathe In fobs will cost about $7

LTS-conducted focus groups in spring 2010 suggested that frustration related to remembering increasingly complex passwords and passphrases accounted for 2% of campus angst.

“Everyone seems annoyed by password systems that require you to use upper and lowercase letters and numbers. But they are particularly frustrated when they have to produce non-alpha-numeric characters, which seem unnatural,” explains LTS staff member David Wedaman. “So we’re doing away with all that stuff.”

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Windows XP End of Life Information

Good people,

I wanted to send a short note about the looming deadline for Microsoft to stop supporting Windows XP – that deadline is April 8th. As of that date, it will become a significant risk to the University network, systems, and thus operation, for any computer running XP to remain on the network. While it’s quite possible that the deadline will come and go w/out any sort of crisis, it’s also just as likely that there will be a concerted, broad, malicious attack on computers running XP.

We’ve put several pages about the XP retirement on the LTS website. Most of this information will only be relevant for personally owned equipment – we believe that by or shortly after the deadline most University owned equipment running XP will be upgraded to Windows 7 or 8. We are encouraging faculty and staff to check with their IT support provider for guidance on migrating off of XP. Please feel free to point anyone you support to the informational page at:


One item to carefully note – while we are not planning on blocking XP computers from the network (which is a tactic many schools are doing), we are prepared to do so should there be a large scale attack on XP. Doing so will be necessary to protect to the operation of the University. Further, if any computer running XP is removed from the network because it has become compromised by a virus or other piece of malware, it will not be permitted
back on the network until updated.

If you have any questions, feel free to send them along – there is an FAQ linked off of the xp-end-of-support page listed above.

Many thanks


Michael Corn
Deputy CIO
Library and Technology Services
Brandeis University